Bookkeeper, High School

Category:  Support
Job Function:  Clerical
Department:  West, Paul D. Middle


The Bookkeeper is responsible for generating and maintaining accurate and timely financial records for two separate sets of funds: allocated funds/cost center funds (from federal, state and local sources) and student activity funds (funds generated and expended at the school level). The incumbent in this position is responsible for applying general accounting principles along with specific guidelines, procedures, policies and laws set forth by federal, state and local Board of Education agencies; and for providing school administration with accurate and timely financial information with which to make critical financial decisions.

Essential Duties

  • Instructs and communicates with school staff to ensure compliance with financial requirements for both cost center and student activity funds (SAF)
  • Receives, verifies and processes SAF deposits on a daily basis as required
  • Reviews Requisitions for Purchase for completeness, accuracy, and funds availability prior to presenting to Principal for approval
  • Processes all approved SAF Requisitions for Purchase of goods/services, writing necessary checks and maintaining all required documentation
  • Processes all approved cost center expenditures determining the appropriate spending mechanism based on the goods/services to be obtained
  • Records all SAF transactions each month and reconciles the generated accounting records with bank activity in an accurate and timely manner
  • Maintains and monitors cost center accounts for positive month end balances; Maintains monthly and yearly SAF financial records as required for annual audit; Maintains, organizes, and compiles data for 1099 reporting each calendar year
  • Participates in formal training programs to maintain proficiency in accounting for both cost center and SAF
  • Works closely with club sponsors, athletic director, and athletic manager to ensure compliance with SAF accounting procedures and Board Policy
  • Works closely with timekeeper to reconcile all payroll data, to include supplements, additional pay and overtime
  • Works closely with the Principal and leadership team in developing the cost center budget
  • Maintains and organizes records and reporting on activity for School Purchasing Cards (cost center accounting) and SAF Purchasing cards in an accurate and timely manner
  • Acquires and retains knowledge related to various business systems required to be used in the discharge of duties related to both cost center and SAF accounting
  • Assists with training of principal’s designee (PAII or PAIII) to assist in the performance of clerical duties associated with the bookkeeping position
  • Serves as the financial liaison between school and District departments
  • Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent


None required
Must be willing to acquire additional training as directed by manager

Experience Qualifications

Minimum of 3 years’ experience working in budget management/accounting or related activities required


  • Knowledge of generally accepted accounting principles and of governmental accounting practices along with knowledge of federal, state and local government finance practices
  • Ability to understand and apply all regulatory requirements
  • Strong organizational and time management skills
  • Fluent in multiple level of excel
  • Ability to work independently and as a team member
  • Ability to analyze data and compile/present results
  • Ability to multi-task while meeting all critical deadlines.
  • Must be able to collaborate effectively with District, school personnel, the general public and sponsors
  • Excellent communication skills both written and verbal

Working Conditions

  • Normal office environment

Physical Demands

  • Routine physical activity associated with normal office environment
Posting ID:  22420

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.  If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Ron Wade, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone 470-254-4585.TTY 1-800-255-0135

Nearest Major Market: Atlanta