Professional Assistant II, Records Management

Category:  Support
Job Function:  Clerical
Department:  Creekside High

Summary

Provides administrative support for the Records Management Office; Performs general office duties including website maintenance, record, file & database maintenance, mail distribution, and telephone reception; Interacts with external and internal customers on behalf of the supervisor; Works under minimal supervision

Essential Duties

  • Maintains established office web and Teams sites in accordance with internal procedures
  • Enter orders for materials and supplies in electronic data entry system accurately in a timely manner
  • Responds to routine questions and refers more complex requests to appropriate staff member
  • Drafts and updates routine letters, reports, manuals, and forms from specific instructions
  • Gathers relevant data and compiles statistics and information from identified sources
  • Produces a variety of correspondence and reports using software for storing, retrieving, formatting, and integrating data
  • Interacts with customers, suppliers, and employees outside of the department on behalf of the supervisor
  • Process stakeholder requests for records, verifies previously scanned records for permanent storage
  • Maintains office meeting calendars
  • Undertakes projects as assigned to support office functions
  • Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 2 years of clerical/administrative experience required

Knowledge/Skills/Abilities

  • Familiar with use of Sharepoint and SAP
  • Ability to compose and compile correspondence from a variety of sources
  • Must be able to work with minimal supervision
  • Ability to compile items of information in accordance with established procedures
  • Excellent organizational skills and customer service skills
  • Excellent communication skills both written and verbal

Working Conditions

  • Open office environment with attached records room

Physical Demands

  • Physical activity involved in creating, scanning, storing, relocating, shifting and reaching associated with the management of student files and records
  • May have to lift up to 40 lbs unassisted
Posting ID:  26267

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.  If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Ron Wade, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone 470-254-4585.TTY 1-800-255-0135


Nearest Major Market: Atlanta