Summary

Provides a wide variety of general and specialized administrative and support functions of a highly responsible and confidential nature with a broad understanding of the implications and the relationship to the work of others in the organization; Typically reports to a very high level executive who directs several different major functions and requires a fully seasoned assistant

Essential Duties

• Communicates and/or coordinates supervisor’s instructions and desires with various individuals and/or departments
• Furnishes and obtains information from other managers and/or outside representatives
• Organizes and maintains supervisor’s correspondence and records, following up on pending matters with limited direction
• Prepares and analyzes trends and status reports, drawing data from a variety of sources within and outside the department
• Composes routine letters and memoranda; Routes or answers routing correspondence not requiring supervisor’s attention
• Organizes and prepares complex documents requiring the integration of multiple office technology and software applications; May serve as the office resource for word processing and spreadsheet application
• Organizes and expedites flow of work through supervisor’s office; Initiates follow-up action
• Maintains confidential department records and files Interacts regularly with customers, suppliers, and employees outside the immediate work area on behalf of the supervisor
• Organizes meetings and makes travel arrangements
• May assist in the formulation of the departmental budget, business planning, and related planning functions
• May oversee the work of other clerical staff
• Performs other duties as assigned by the appropriate administrator

Required Education

Certification/Licensure

Experience Qualifications

Minimum of 5 years clerical/administrative experience required with at least 2 years of experience working for a high-level executive

Knowledge/Skills/Abilities

Working Conditions

Physical Demands