Registrar
Category:
School Based Clerical
Job Function:
Clerical
Department:
Roswell High
Summary
The Registrar is responsible for registering students and managing a wide variety of student and curriculum information. The work involves responsibility for the day-to-day maintenance and operation of the school information management system utilized for student registration, scheduling, curriculum planning, grade reporting and related activities.
Essential Duties
- Processes required forms and information to enroll new students and discusses the process with students and parents
- Prepares documentation and drafts correspondence pertaining to registration requirements and procedures.
- Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
- Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificate, and social security records
- Distributes all prospective schedules prior to the beginning of each semester (for student/parent review)
- Corresponds, via email and phone, in regards to all possible schedule changes
- Reviews schedule change request forms, as approved by the Counselor, and makes appropriate changes
- Communicates with counselors/special education case managers in regards to possible schedule changes if questions arise regarding graduation requirements
- Enters records of incoming students to conform with District standards and works with data clerk to make sure they are input correctly
- Manages and submits, both via mail and electronically, transcripts and other requested records as authorized and prepares related correspondence
- Communicates with parents and students in regard to Affidavits of Residence; Collects and maintains Affidavits of Residence
- Helps maintain permanent records; Applies test score labels to test cards in student permanent records
- Participates in professional development regarding record keeping and curriculum for international students
- Receives and transfers middle school permanent records to high school permanent records, per FCS policy.
- Prepares various lists and reports in regard to student ranking, grade averages, graduation, reassignments etc.
- Prepares graduation and rank in class lists and transcripts; Prepares Federal, State, County, and other special statistical reports.
- Reviews students' immunization forms to verify adherence to governmental requirements.
- Reviews student records and registration information to determine attendance boundaries, immigration and immunization status.
- Collects and prepares data for Federal, State and District reports.
- Responds to inquiries involving registration, foreign student registration, and student records
- Participates in professional development regarding curriculum, graduation requirements ,or other issues related to scheduling
- Participates in professional development regarding record keeping and curriculum for international students
- Performs other duties as assigned by the appropriate administrator
Required Education
High School Diploma or GED equivalent
Certification/Licensure
None required
Experience Qualifications
Minimum of 3 years clerical/administrative experience required
Knowledge/Skills/Abilities
- Proficient in Microsoft Office
- Proficient in navigation of educational websites
- Proven ability to handle confidential information
- Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people
- Excellent communication skills both written and verbal
Working Conditions
- Normal office environment
Physical Demands
- Routine physical activities of sitting, standing, and walking
- May have to lift up to 10 lbs
Posting ID:
29553
Nearest Major Market: Atlanta